Policies

Our Club Policies

IMPORTANT INFORMATION FOR CLUB MEMBERS

This club is required by law to make available to its members information that relates to the management and financial administration of the club including:

A register of disclosures made by the directors and employees of the club.
Details of the overseas travel made by the directors and employees of the club.
Details of loans given by the club to employees.
Details of contracts of employment of top executives.
Details of the payments made by the club for consultant services.
Details of legal settlements made by the club with a director or an employee of the club.
Details of legal fees paid by the club for a director or an employee of the club.
The club’s annual gaming machine profit.
The amount applied by the club to community development and support.
Details of training completed, or exemptions claimed, by a director, club secretary or manager of the club.

AND

The club must provide quarterly financial statements to its board for adoption, and make them available to members, including:

The club’s profit and loss accounts and trading accounts for the quarter, and
A balance sheet as at the end of the quarter.

Privacy Policy

Taree Railway Institute Bowling Club Ltd ABN 94001 048 273 (the Club) and our related entities appreciate that privacy is very important to people. The Club has adopted this Privacy Policy as we recognise the right of our members and guests to keep their personal information private.

This Privacy Policy covers the Club’s treatment of personally identifiable information that we collect or hold. Like many other organisations, the Club must comply with the National Privacy Principles contained in the Privacy Act when dealing with personal information.

Collecting Personal Information

The Club will collect information about you, such as your name, address, contact details and other Clubs you belong to when you apply for membership to the Club. This is a requirement under the Corporations and/or Registered Clubs Acts. We may also collect this and other types of personal information, such as your membership number, during the course of dealing with you, for example over the telephone when you wish to obtain goods or services from the Club and when you participate in contests and promotions or return feedback forms.

In the interests of security and safety, and the comfort of members and guests, the Club also operates video cameras within the Club premises and may collect personal information in the course of investigating complaints or pursuing disciplinary proceedings.

Where practicable, the purpose for which we collect personal information will be made clear at the time of collection. If you do not provide us with certain information we may be unable to accept an application for membership or provide you with access to our services.

Users can generally visit the Club website without revealing who they are or other personal information. The Club will not collect any personal information about visitors to the website except when they knowingly provide it.

Using Your Information

The Club will use the personal information we collect for the purpose disclosed at the time of collection, or otherwise as set out in this Privacy Policy. We will not use your personal information for any other purpose without first seeking your consent, unless authorised or required by law. Generally, we will only use and disclose your personal information as follows:

a) to establish and maintain your membership to the Club, including displaying in the club and in some cases disclosing your name and address (as required by law) and providing you with newsletters, quarterly magazines, annual reports and other information necessary to allow you to play an active role in the Club, such as information about candidates standing for election to the board of the Club;

b) to provide the products or services you have requested from the Club;

c) to answer your inquiry;

d) to register you for events, promotions or competitions;

e) in accordance with the Constitution of the Club;

f) to assist us to make the Club's sites, services and products more valuable to our members and guests;

g) for direct marketing of products or services and to keep you informed of new developments we believe may be of interest to you. If we contact you in this way without obtaining your prior consent, we will provide you with the opportunity to decline any further marketing communications;

h) to third parties where we have retained those third parties to assist us to operate the Club and provide the products or services you have requested, such as marketing consultants and promotions companies, catering and event coordinators, businesses operating from our premises, website hosts and IT consultants, electronic gaming organisations, and our professional advisers such as management consultants, lawyers and accountants; and

i) to different parts of the Taree Railway Institute Bowling Club Group to enable the development and marketing of other products and services and to improve our customer service in general.

Accessing Your Information

You can request access to the personal information that the Club holds about you by contacting the Club's Secretary Manager. We will provide you with access to your personal information unless we are legally authorised to refuse your request. We may charge a reasonable amount for providing access.

If you wish to change personal information that is out of date or inaccurate at any time please contact Taree Railway Institute Bowling Club. After notice from you, we will take reasonable steps to correct any of your information which is inaccurate, incomplete or out of date. If you wish to have your personal information deleted please let us know and we will delete that information wherever practicable.

We may refuse your request to access, amend or delete your personal information in certain circumstances. If we do refuse your request, we will provide you with a reason for our decision and, in the case of amendment, we will note with your personal information that you have disputed its accuracy.

Security

The Club will take reasonable steps to keep secure any personal information which we hold and to keep this information accurate and up to date. Personal information is stored in a secure server or secure files.

Changes to this Privacy Policy

The Club may amend this Privacy Policy from time to time by posting the amended version in the Club or on our website at Taree Railway Institute Bowling Club.com.au) We suggest that you visit our website regularly to keep up to date with any changes.

Contacting Us

If you would like any further information, or have any queries, problems or complaints relating to the Club's Privacy Policy or our information handling practices in general, please contact us by emailing secretarymanager@tribc.com.au by calling (02) 65521973 or writing to 61 High Street Taree NSW 2430.

Whistleblower Policy

OBJECTIVE

The objective of this policy is to ensure that all employees are aware of their rights in relation to disclosing any malpractice or misconduct of which they become aware; and provide protection for employees who disclose any such allegations.

Taree Railway Institute Bowling Club is committed to the highest standards of conduct and ethical behaviour.

SCOPE

This policy applies to all officers and employees of Taree Railway Institute Bowling Club Limited, third parties such as contractors, suppliers, and relatives or dependents of officers or employees, may also use the procedures in this policy.

This policy will be made available via the Taree Railway Institute Bowling Club website. For further information about this policy please contact the Club’s Secretary Manager.

POLICY

Reportable conduct

This policy applies to the disclosure of information which a person has reasonable grounds to suspect concerns, misconduct, or an improper state of affairs or circumstances in relation to the Club. This would likely include:

fraud;
corruption;
illegal activities or conduct (including theft, drug sale/use, violence, threatened violence, or criminal damage against Taree Railway Institute Bowling Club’s assets/property);
discrimination, vilification, sexual harassment, harassment, bullying and victimisation;
acts or omissions in breach of commonwealth or state legislation or local authority by-laws;
other serious improper conduct (including gross mismanagement, serious and substantial waste of Taree Railway Institute Bowling Club’s resources, or repeated breaches of administrative procedures);
unsafe work-practices;
any other improper conduct which may cause financial or non-financial loss to Taree Railway Institute Bowling Club or be otherwise detrimental to the interests or reputation of Taree Railway Institute Bowling Club, or any of its employees; or
the deliberate concealment of information tending to show any of the matters listed above.

Please see the Club’s Grievance Procedure on how personal workplace or other matters that are not covered by this policy may be dealt with.

Protection of whistleblower

This policy is designed to give guidance so that honesty and integrity are maintained at all times by Taree Railway Institute Bowling Club.

Subject to this policy and the relevant legislation, a whistleblower may be protected, even if the disclosed allegations or information prove to be incorrect (although a person who maliciously or vexatiously makes disclosures or makes false disclosures may be subject to disciplinary action).

The Corporations Act 2001 gives special protection to disclosures about wrongdoing relating to the Club if the following conditions are satisfied:

1. The whistleblower is or has been:

a. an officer or employee of the Club;

b. an individual who supplies goods or services to the Club or an employee of a person who supplies goods or services to the Club;

c. an individual who is an associate of the Club; or

d. a relative, dependent or dependent of the spouse of any individual referred to at (a) to (c) above;

2. The report is made to:

a. the people designated within this policy;

b. an officer or senior manager of the Club;

c. The Club’s external auditor (or a member of that audit team);

d. ASIC;

e. APRA; or

f. a legal practitioner for the purpose of obtaining legal advice or legal representation in relation to the operation of the whistleblower provisions in the Corporations Act;

3. The whistleblower has reasonable grounds to suspect that the information being disclosed concerns misconduct, or an improper state of affairs or circumstances in relation to the Club. This may include a breach of legislation including the Corporations Act, an offence against the Commonwealth punishable by imprisonment for 12 months or more, or conduct that represents a danger to the public or financial system.

No detriment

The Club will not take any adverse action against a whistleblower because they have made a disclosure which meet the above-mentioned conditions, unless the whistleblower is a participant in the prohibited activities with respect to which the complaint is made.

If a disclosure qualifies for protection under the applicable legislation, the protection afforded to the discloser overrides any provision of their employment contract, including any confidentiality clause.

If the whistleblower was involved in the conduct which was the subject of the disclosure, the fact that the whistleblower has made the disclosure may be taken into account in determining the severity of the disciplinary measures, if any, that may eventually be taken against such whistleblower.

PROCEDURE

Reporting

The Club has several channels for reporting wrongdoing.

In the first instance, any person who has reasonable grounds to suspect that a breach of a law or other standard of behaviour has occurred, is encouraged to report that suspicion to his or her manager.

If this is considered inappropriate, the person should raise the concern with the Chief Executive Officer by phone: 4341-0087 or email: tim@ettalongbowlingclub.net, or in writing. You may also raise the matter with an “officer” or “senior manager” of the Club. This includes a director, or a senior manager in the Club who makes, or participates in making, decisions that affect the whole, or a substantial part, of the business of the company, or who has the capacity to affect significantly the Club’s financial standing.

If neither of these channels are deemed appropriate, disclosures may be made to the Club’s auditor , via

- Email:

- Postal address:

- Telephone:

Where an allegation of wrongdoing relates to the Club’s tax affairs, a person may qualify for protection by disclosing the allegation to additional recipients; the Commissioner of Taxation or a Registered Tax Agent or BAS agent (this may be the Club’s accountant).

All disclosures should provide specific, adequate and pertinent information with respect to, among other things, dates, places, persons, witnesses, amounts, and other relevant information, in order to allow for a reasonable investigation to be conducted. If the whistleblower discloses his or her name, the person receiving the disclosure will acknowledge having received the disclosure and may initiate a follow-up meeting. However, if the disclosure is submitted on an anonymous basis, there will be no follow-up meeting regarding the disclosure as Taree Railway Institute Bowling Club will be unable to communicate with the whistleblower if more information is required, or if the matter is to be referred to external parties for further investigation.

Please remember that all disclosures received will be dealt with on a confidential basis and whistleblowers are encouraged to disclose their identities, to obtain the protection afforded to them at law.

Confidentiality

Taree Railway Institute Bowling Club recognises that maintaining appropriate confidentiality is crucial in ensuring that potential whistleblowers come forward and make disclosures in an open and timely manner and without fear of reprisals being made against them.

The Club will take all reasonable steps to protect the identity of the whistleblower and will adhere to any statutory requirements in respect of the confidentiality of disclosures made. In appropriate cases, disclosure of the identity of the whistleblower, or the allegation made by them, may be unavoidable, such as if court proceedings result from a disclosure pursuant to this policy.

Section 1317AAE of the Corporations Act 2001 requires the confidentiality of the whistleblower’s identity be maintained.

Investigation

Once a disclosure has been received from a whistleblower, the Club will consider the most appropriate action. This might include an investigation of the alleged conduct.

Any investigation in relation to a disclosure will be conducted promptly and fairly, with due regard for the nature of the allegation and the rights of the persons involved in the investigation. A report will not be investigated by a person who is implicated in the concern.

Taree Railway Institute Bowling Club will ensure that, provided the disclosure was not made anonymously, the whistleblower is kept informed of the outcomes of the investigation of his or her allegations, subject to the considerations of privacy of those against whom allegations are made.

BREACH OF POLICY

Any reprisals against a whistleblower are a serious breach of this policy and may result in disciplinary action, including dismissal. Where the Club becomes aware of any reprisals against a whistleblower for complying with this policy or the legislation, the Club will take steps to either overturn, or deem void, the decision or action. This protection applies to anyone providing information related to an investigation pursuant to this policy.

Tim Magin

Secretary Manager